Effective Business Writing 1.4

Effective Business Writing 1.4

Q. (1 to 15) BUSINESS CROSSWORD PUZZLE:

Across 1. rate and efficiency of work 4. ask the bank to advance money 6. money paid for a loan 10. wealth of person or business 12. promise to repair or replace 13. amalgamation of two companies 14. legal agreement 16. total sales of a company 17. share of profits paid to shareholders

Down 2. proof of payment 3. put money into a company or business 5. money paid to owner of copyright or patent 7. part of the capital of a company 8. where shares are bought and sold 9. money lent 11. amount of money spent 14. neither cheque nor credit card 15. money returned

*There are no spaces between words. Q. (from 16 to 35) Complete the Spellings: 16. Ab__nd__n__e 17. Ac__e__si__le 18. A__c__a__m 19. Ac__u__ul__te 20. Ach__ev__m__nt 21. Acqu__in__a__ce 22. Ag__ra__a__e 23. A__a__e__r 24. Ap__a__e__t 25. A__h__is__ 26. Au__i__ia__y 27. B__ne__i__ed 28. B__o__a__t 29. Bu__e__uc__acy 30. Ca__ou__la__e 31. Co__o__s__l 32. Co__m__tt__e 33. C__ns__ns__s 34. Cor__e__at__ 35. Cor__es__on__ence

Directions (from 36 to 55): Choose a suitable word from the following list and use them appropriately in the given sentences: (36) Processing, (37) Authorize, (38) Document, (39) Inventory, (40) Facilitator, (41) Motivate/ Motivates, (42) Merchandise, (43) Budget, (44) Turnover, (45) Coordinate, (46) Collaborate, (47) Distribution, (48) Negotiate, (49) Communicate/ Communication, (50) Prioritize, (51) Supervise, (52) Profitability, (53) Implement, (54) Recruit, (55) Scheduling.

A. “The course _________ is there to provide guidance and encouragement for the group to find out the answers for themselves.” B. “We need someone to _________ the conference call with our business partners in Europe and Asia.” C. “I have eight emails waiting in my inbox. Let me _______ which ones I should answer first.” D. “Peter’s stuck in a traffic jam. We may run into ________ problems if we can’t confirm what time he’ll be at the office for the meeting.” E. “You may submit your business loan application today.________ usually takes up to two to three weeks.” F. “George doesn’t seem to be putting in much effort lately. It’s time his sales manager steps in and __________ him to meet his quota.” G. “Higher management wants us to ____________ with our partners in Britain to develop a better product.” H. “The contractor will be in later to ________ the office remodeling.” I. “I think you should read the _________ carefully before signing it.” J. “If you’re organizing a year-end office party, you’ll have to work out a ________ for it.” K. “After a week of __________, we still can’t agree on the terms of the contract.” L. “We’re now ready to __________ security measures that we hope will make this office building a safer place for our employees.” M. “Due to the lack of ___________, we don’t have all the facts we need.” N. “After securing this deal, we had to _________ more managers to head the projects.” O. “I’ll have to get my supervisor to _________ this check before I send it to you.” P. “This year, there has been an increase in our imports of foreign ____________.” Q. “The year end is the time when we check our stock and update our ___________ lists.” R. “Our total sales __________ this year is higher than the past two years combined. You can all expect a bonus at the end of the year.” S. “The new manager takes care of the ____________ of our sports and fitness products to other countries.” T. “Management would like you to conduct a study of the ____________ of expanding our market overseas.”

******

Effective Business Writing 1.3

Effective Business Writing 1.3

Directions (from 1 to 10): Often helping words are unnecessary if the writer chooses his words carefully. Match list A with list B accordingly,

LIST A (unnecessary Adjectives/ Adverbs Used)	LIST B (Replacement)
1.   pursue vigorously	a. soared
2.   powerful increase	b. blocked
3.   move swiftly	c. force
4.   erroneous decision	d. plummet
5.   moved moderately higher	e. surge
6.   decline sharply	f.  mistake
7.   moved rapidly higher	g. strive
8.   exert irresistible pressure	h. hurry
9.   preliminary investigation	i.  probe
10. halted suddenly and completely	j.  rose

Directions (from 11 to 15): Choose the correct option.

11. True or False: It is acceptable to make personal observations and comments in the body of a business letter, just as long as you get all of the important details in also.

(a) True, (b) False

12. True or False:  A colon placed after the salutation in a business letter denotes formality.

(a) True, (b) False

13. The alignment of a business letter has two basic formats,

(a) block format, (b) type format, (c) none of these.

14. The business memo has a certain format that must be followed in order to make specific points and avoid confusion. What are the parts of a memo?

(a) heading, introduction, body, closing

(b) heading, salutation, introduction, body, closing

(c) heading, salutation, body, closing

15. What is the main difference between a letter and a memo?

(a) Letter - longer, more parts in the heading. Memo – contains more information, not as detailed.

(b) Letter - longer, more formal, contains more information. Memo – brief, communicates information in just a glance.

(c) None of these.

Directions (from 16 to 28): The following text comes from a student's essay. Some of the lines in this letter contain a word that shouldn’t be there. If you find any line correct, write OK in the front column.

Chris Eubank, the British boxer talks about how he keeps healthy.	OK
16. At the moment I’m more healthier than any man in the street. I’m fit
17. again, although I had chicken pox not long ago. I have had a temperature
of 102 degrees and my face was swollen. Apart from colds and flu,	OK
18. chickenpox is the only illness who I’ve had.
19. When we were children my mother gave to us basic food like fish, rice,
20. fresh vegetables and fruit. Junk food like the hamburgers and sweets are
21. expensive and we couldn’t to afford them. The kitchen is the most
22. important room in the house because food is medicine. We weren’t ill
23. when we were been young because we ate the right things.
24. Now I don’t eat until after three in the afternoon because I like to training
25. on an empty stomach, but I do miss the big breakfasts I used to have.
26. I began smoking when I was six years, but when I was sixteen my chest
27. began to burn whenever I ran too much fast, so I gave it up
My favourite drink is water or pineapple juice. I never drink alcohol.	OK
28. I don’t feel as if I’m getting old yet – I haven’t got no grey hair and my teeth are all mine

Directions (29-33): In each of the following questions, a part of sentence is given in bold. Below each sentence, four choices numbered (A), (B), (C) and (D) are given which can substitute the part of the sentence in bold. Find out the choice which can correctly substitute that part of the sentence. The number of that choice is the answer. If 'No correction needed' is your answer, the choice is (E).

29) We must take it granted that he will not come for today's function.

A. have it granted, B. took it as granted

C. taking it granted, D. take it for granted

E. No correction required

30) The train will leave at 8.30 pm, we have been ready by 7.30 pm so that we can reach the station.

A. should have, B. are

C. must be, D. were

E. No correction required

31) She unnecessarily picked up a quarrel with him and left the party.

A. picking up, B. picked

C. picked on, D. has picked up

E. No correction required

32) He has the guts to rise from the occasion and come out successfully.

A. in rising from, B. to raise with

C. to rise against, D. to rise to

E. No correction required

33) I need not offer any explanation, my behaviour is speaking itself.

A. speaks about itself,B. has been speaking

C. speaks for itself, D. will speak to itself

E. No correction required

BUSINESS CROSSWORD PUZZLE: Directions (34 - 50): Find 17 business words in the grid below.  Words can go horizontally, vertically and diagonally, backwards or forwards.

S

Z

T

N

E

M

T

S

E

V

N

I

K

B

Y

F

K

H

N

K

T

D

C

O

M

P

E

T

I

T

O

R

M

T

A

Q

T

E

K

P

R

D

F

G

G

L

J

M

T

W

D

R

W

A

W

T

E

L

L

K

C

O

T

S

R

R

T

F

E

L

Z

D

G

E

L

J

K

Q

R

T

N

W

B

C

M

H

H

L

R

I

A

Z

K

Z

M

R

R

H

W

Y

U

A

O

R

E

Y

U

M

N

P

E

M

E

O

A

P

W

D

R

L

M

W

N

W

Z

V

E

D

M

L

X

G

F

B

O

G

D

L

C

T

O

E

T

R

O

E

A

P

R

R

C

R

I

E

H

N

T

C

E

V

T

S

M

T

J

E

T

D

P

N

R

I

A

T

T

Q

S

A

X

B

I

J

E

P

H

U

N

R

A

I

C

T

U

L

T

F

R

P

C

M

T

G

T

I

F

Z

L

B

C

E

L

O

S

S

A

M

E

N

L

O

T

W

M

M

C

R

R

W

R

Y

Z

C

O

N

R

S

A

L

E

S

Z

Z

N

L

W

K

Y

C

D

P

T

V

K

V

R

T

******